Project Manager Specialist, Olympic and Paralympic Initiatives

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Job Summary

Reporting to the Senior Director of Communications within Getty's Communications and Community Engagement department, the Project Manager Specialist, Olympic and Paralympic Initiatives, manages complex, cross-functional projects supporting Getty’s planning and activities related to the 2028 Olympic and Paralympic Games, bringing together work across arts and culture, sports, and global engagement.

Working with the Senior Director, who leads Getty’s Olympic and Paralympic planning efforts, this position manages a portfolio of complex, cross-functional initiatives across Getty and with external organizations and partners. The Project Manager Specialist translates institutional priorities and opportunities into integrated project plans, aligns timelines and resources, manages dependencies and risks, and drives initiatives from planning through execution. The position leads project coordination with external partners and Getty teams, establishing plans, responsibilities, milestones, approvals, and deliverables to ensure collaborative initiatives advance effectively.

The Project Manager Specialist also coordinates Communications and Community Engagement activities supporting these initiatives, ensuring communications efforts are effectively planned and integrated with broader institutional projects and external partnerships.

This is a three-year limited term position.

Major Job Responsibilities

• Manages and directs complex, cross-functional projects and initiatives related to Getty’s planning for the 2028 Olympic and Paralympic Games

• Translates institutional priorities and external opportunities into integrated project plans, schedules, budgets, resource requirements, milestones, and deliverables

• Leads cross-functional project coordination across Getty departments and programs, aligning priorities, identifying dependencies and risks, monitoring progress, and ensuring effective follow-through

• Evaluates incoming requests and opportunities in collaboration with the Senior Director and relevant teams, clarifying requirements, assessing implications, and recommending priorities and next steps

• Manages project coordination and collaborative initiatives with external organizations and partners, aligning activities, responsibilities, timelines, approvals, and deliverables with Getty teams and institutional priorities

• Coordinates Communications and Community Engagement activities in support of Olympic and Paralympic initiatives, integrating communications plans and deliverables with broader institutional projects and external partnerships

• Facilitates internal and external project meetings; documents decisions and changes to project plans; tracks responsibilities, deadlines, budgets, risks, and deliverables; and resolves or escalates issues as appropriate

• Prepares project updates, reports, and briefing materials for senior leadership and key stakeholders, and coordinates consultants, vendors, contracts, and other project resources as needed

Qualifications

• Bachelor’s degree

• 8–10 years of project/process management and relevant subject-area experience, preferably in the arts and culture, sports, nonprofit, or similarly complex sectors

• Demonstrated experience managing highly complex, cross-functional projects involving multiple teams, stakeholders, timelines, resources, and organizational priorities

• Demonstrated experience managing projects and collaborative relationships involving external organizations, partners, and stakeholders

• Experience leading large-scale, high-profile, or institution-wide initiatives and external partnerships preferred

• Project management certification or formal project management training preferred

Knowledge, Skills and Abilities

• Knowledge of project management theories and practices applicable to complex, cross-functional projects

• Demonstrated ability to manage multiple projects, partnerships, requests, and priorities concurrently and meet deadlines

• Strong ability to develop and manage integrated project plans, schedules, budgets, milestones, dependencies, and deliverables

• Ability to coordinate cross-functional teams, assess competing priorities, and advance work where there is no direct reporting relationship

• Strong relationship-management, facilitation, negotiation, and consensus-building skills with internal and external stakeholders

• Ability to anticipate and identify project risks and issues, develop solutions, and appropriately escalate matters requiring leadership attention

• Excellent written, verbal, and presentation skills, including the ability to synthesize complex information for a variety of audiences

• Tact, diplomacy, discretion, and sound judgment, with the ability to exercise initiative while maintaining close alignment with the Senior Director

• Highly organized and detail-oriented, with the ability to balance strategic priorities with day-to-day project execution

• Proficiency with project management and collaboration software and tools

• Understanding of and interest in the connections between arts and culture, sports, and large-scale global events

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

• Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.

• 403(b) Employee investment retirement plan – with up to 5% Getty Match

• Getty contribution of 6%, on behalf of employee, to 401(a) retirement account

• Educational assistance and professional development

• Paid Vacation, Sick, and Personal days

• 12 Paid Holidays

• Many positions have bi-weekly off-Fridays

• On-site Fitness Center at Getty Center

• Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR.

The J. Paul Getty Trust is a cultural and philanthropic institution dedicated to the presentation, conservation, and interpretation of the world’s artistic legacy. Through the collective and individual work of its constituent programs—Getty Conservation Institute, Getty Foundation, J. Paul Getty Museum, and Getty Research Institute—Getty pursues its mission in Los Angeles and throughout the world, serving both the general interested public and a wide range of professional communities in order to promote a vital civil society through an understanding of the visual arts. The Getty is a community that values differences and diversity in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation.

Getty staff are dedicated to working together to carry out its mission. If you have a passion for philanthropy in arts education, preservation, history and research, consider putting your talents to work with the world's largest cultural organization dedicated to the visual arts.